AG-R07: Submitting to GMJ — OJS Workflow, File Preparation, and Submission Requirements

Step-by-Step Action Guide for Successful Submission to the Georgian Medical Journal

Abstract

The GMJ Author Toolkit (AG-R07) provides a structured, self-contained guide to submitting manuscripts through the Georgian Medical Journal’s Open Journal Systems (OJS) platform. The guide ensures efficient, error-free submission by outlining all required steps, documentation, and file preparation standards.

The document is organized into three components: (1) theoretical foundations describing all stages of the OJS submission workflow, required files, and file naming conventions; (2) a comprehensive pre-submission checklist ensuring that all materials are prepared and formatted correctly before entering the portal; and (3) a complete worked example including a publication-ready cover letter template with annotated explanations.

Particular emphasis is placed on preparing all files in advance to avoid OJS session timeouts, maintaining consistency between manuscript content and metadata, and following strict file naming conventions. The guide also highlights common errors such as uploading non-blinded manuscripts, incorrect metadata entry, and improper file categorization.

This resource supports authors in completing accurate, efficient, and publication-ready submissions to the Georgian Medical Journal using the OJS platform.