AG-R09: AI Use in Research — Disclosure Requirements, Ethical Standards, and GMJ Policy

What Must Be Disclosed, How to Write the Statement, and What Is Not Permitted

Abstract

The GMJ Author Toolkit (AG-R09) provides a structured, self-contained guide to the use of artificial intelligence (AI) in research and manuscript preparation in accordance with the Georgian Medical Journal’s submission standards and international ethical guidelines. The guide ensures transparency, accountability, and compliance with ICMJE and COPE recommendations.

The document is organized into three components: (1) theoretical foundations defining types of AI tools, distinguishing between uses that require disclosure and those that do not, and outlining three non-negotiable journal rules; (2) a comprehensive pre-submission checklist ensuring that all AI-assisted content is disclosed, verified, and compliant; and (3) complete worked examples demonstrating correct disclosure statements for writing, literature search, translation, and non-use scenarios.

Particular emphasis is placed on mandatory disclosure when AI tools influence intellectual or analytical content, the prohibition of AI authorship, and the requirement that all AI-generated content — including references — be verified manually. The guide also highlights risks such as AI hallucinations and ethical violations arising from non-disclosure.

This resource supports authors in producing transparent, ethically compliant, and publication-ready manuscripts for submission to the Georgian Medical Journal.