Templates and Forms

Georgian Medical Journal  ·  Author Guidelines

Article Template & Formatting Guidelines

Public Health Institute of Georgia (PHIG)  ·  Vancouver style  ·  CC BY 4.0  ·  gmj.ge

This template standardizes manuscript layout, typography, section order, tables and figures placement, and references for submissions to GMJ. It aligns with GMJ requirements: Vancouver style, ethics and transparency statements, and CC BY 4.0 licensing.

1) Page Setup & Typography

— File format: Microsoft Word (.docx). LaTeX users may submit a .zip containing .tex, .bbl, and figures.
— Font: Cambria, 11 pt throughout (figures may use embedded fonts ≥8 pt).
— Line spacing: Single; add a blank line only before block quotes, headings, and tables/figures.
— Paragraphs: Opening paragraph of each section: no first-line indent. Subsequent paragraphs: first-line indent 0.5 cm.
— Margins: Standard (2.5 cm recommended).
— Language: Georgian or English; write clearly and consistently.

 

Block quotations (≥40 words): separate paragraph, left indent 1 cm, no quotation marks, not italicized, same font/size. Punctuation precedes the citation for block quotes; for short quotes, punctuation follows the citation.

2) Front Matter — Title Page

Title (≤12 words)
Optional subtitle (concise)
Authors: Firstname Lastname¹, Firstname Lastname², …
Affiliations: ¹ Department, Institution, City, Country; email  |  ² Department, Institution, City, Country; email
Corresponding author: Name, degree(s), affiliation, full address, email
ORCID iDs (recommended): 0000-000X-XXXX-XXXX (per author)
Received: DD Mon YYYY    Accepted: DD Mon YYYY

3) Abstract & Keywords

Abstract (≤250–300 words). For original research, use structured headings: Background, Methods, Results, Conclusion. No citations.

Keywords (4–6): Title Case, comma-separated.

4) Article Body — Section Order

Number sections and subsections: 1., 1.1., 1.1.1. (bold, sentence case, left-aligned).

1. Introduction — Rationale, objectives, gap addressed.
2. Methods — Design; setting; participants; interventions/exposures; outcomes; sample size and power; statistics (effect sizes with 95% CIs; software/version); data sources; ethics approval and consent; trial registration for interventional studies.
3. Results — Primary outcomes first; effect sizes and CIs; avoid p-values alone.
4. Discussion — Interpretation, comparison with literature, strengths/limitations, implications, generalisability.
5. Conclusion — Concise, actionable.

 

Mandatory post-text statements (separate headings)

Acknowledgements  ·  CRediT Author Contributions  ·  Funding  ·  Competing Interests  ·  Ethics  ·  Data Availability  ·  AI Use Disclosure

5) Headings, Abbreviations, Units, Equations

— Headings: bold, numbered, sentence case; avoid underlines/colons/dashes.
— Abbreviations: define at first use, e.g., Magnetic Resonance Imaging (MRI).
— Units & symbols: SI units; Greek symbols (α, β, μ) where relevant.
— Equations: Word Equation Editor/MathType; ensure readability; label where referenced.

6) Tables & Figures

— Placement: Insert each table/figure after the paragraph where first cited.
— Numbering: Table 1., Figure 1. with short descriptive titles.
— Figures: Separate files (TIFF/JPEG/EPS). Photos ≥300 ppi; line art 600–1200 ppi (RGB). No text <8 pt inside images.
— Tables: Editable in manuscript (not images); keep within one page; use explanatory footnotes.
— Captions: All figure legends in a dedicated "Figure Legends" section; captions 10–25 words.
— Source lines: "Source(s): Author/Holder, Year" beneath table/figure where applicable.
— File naming: Fig1_Surname.ext, Fig2_Surname.ext (no spaces or special characters).
— Permissions: Written permissions for third-party material; remove patient identifiers; written consent for recognisable individuals.
— Licence: All content under CC BY 4.0; ensure rights for any third-party material.

7) Transparency & Reporting Checklists

Upload the relevant checklist(s) as a supplement:

CONSORT (trials)  ·  STROBE (observational)  ·  PRISMA (systematic reviews/meta-analyses)  ·  CARE (case reports)  ·  SQUIRE (quality improvement)  ·  ARRIVE (animal research)  ·  CHEERS (economic evaluations)
Clinical trials must include registry and number (ClinicalTrials.gov / ISRCTN / EudraCT).

8) References — Vancouver Style (Numeric)

— Cite in-text by bracketed numerals in order of first appearance: e.g., "…as shown previously [3]."
— Abbreviate journal titles per Index Medicus; include DOIs where available.
— Include only published or formally accepted items; label preprints clearly.

 

Reference examples

1. Beridze A, Nadiradze S. Title of article. Georg Med J. 2024;12(3):101–10. doi:10.xxxx/xxxxx
2. World Health Organization. Title of report. Geneva: WHO; 2023.
3. Smith J, Chen L, Kumar R, et al. Randomized trial of X vs Y. BMJ. 2025;370:abc123. doi:10.1136/bmj.abc123

9) Production & Proofs

— Initial checks: scope fit, policy compliance, plagiarism screening, technical completeness.
— Peer review: double-anonymised review by ≥2 independent reviewers; invited content at editor's discretion.
— Decisions: accept / minor or major revision / reject; similarity checks may be repeated post-revision.
— Proofs: typeset proofs sent to authors; limit changes to factual corrections; respond promptly.
— Post-publication: corrections, expressions of concern, and retractions follow COPE guidance.

10) Pre-submission Author Checklist

 

☐  Fits GMJ scope; originality confirmed; similarity check completed
☐  All required sections (Abstract → Tables) present and complete
☐  CRediT roles, Funding, Competing Interests, Ethics, Data Availability included
☐  Reporting checklist uploaded (CONSORT/STROBE/PRISMA/CARE/SQUIRE/ARRIVE/CHEERS)
☐  Figures uploaded separately (≥300–1200 ppi); Tables editable in manuscript
☐  References in Vancouver style with DOIs where available
☐  ORCID iDs provided (recommended)
☐  Cover letter with novelty and policy disclosures
☐  Preprint DOI/URL disclosed (if applicable)
☐  Corresponding author email verified

11) Quick-Insert Templates

 

Competing Interests

"Author A reports grant support from ___ (grant No. ___). Author B served on an advisory board for ___. All other authors declare no competing interests."
 

Ethics & Consent

"This study was approved by the ___ Ethics Committee (No. ___, Date ___). Written informed consent was obtained from all participants. Consent for publication of identifiable images was obtained."
 

Data Availability

"De-identified data and code are available at ___ (DOI/URL) under CC BY 4.0. Additional materials are available upon reasonable request subject to data-sharing agreements."
 

AI Use Disclosure

"Language editing was assisted by ___ (version ___). Authors verified all content and accept full responsibility for accuracy and originality."

Minimal Blank Template

 

Title (≤12 words)
Subtitle (optional)

Firstname Lastname¹, Firstname Lastname², …
¹ Department, Institution, City, Country; email
² Department, Institution, City, Country; email

Received: DD Mon YYYY    Accepted: DD Mon YYYY

ABSTRACT (≤250–300 words; Background / Methods / Results / Conclusion)
KEYWORDS: Keyword 1, Keyword 2, Keyword 3, Keyword 4, Keyword 5

1. Introduction
2. Methods  /  2.1 Subheading  /  2.2 Subheading
3. Results  /  3.1 Subheading
4. Discussion
5. Conclusion

Acknowledgements  ·  CRediT Author Contributions  ·  Funding  ·  Competing Interests  ·  Ethics  ·  Data Availability  ·  AI Use Disclosure

Figure Legends  ·  Tables  ·  References (Vancouver style)
 

Georgian Medical Journal (GMJ)  ·  Published by the Public Health Institute of Georgia (PHIG)  ·  Open Access  ·  CC BY 4.0  ·  editor@gmj.ge  ·  gmj.ge